Rotary International District 9940 Inc

Annual General Meeting for 2019 – 2020 year
Massey University, Turitea Campus, Palmerston North
 8.30 am Sunday 22 November 2020


  1. Call to order by DG Gillian Jones
  1. Present and Apologies
  1. Minutes of the preceding Annual General Meeting (May 2020)

    Confirm the minutes of the preceding Annual General Meeting and of any Special General Meeting held since that meeting.
  1. Matters arising
  1. IPDG Report on Past Year                                                                       IPDG  - John Mohi
  1.   DG Report on Current Year                                                                   DG - Gillian Jones
  1. Reports from District Committees on the activities for the 2019 – 2020 year

    Receive from the District Committees reports on the activities of the District during the preceding Rotary year (DC Rule 20).The Chair, noting that the activities of the District Committees have been reported throughout the year in the District Monthly Newsletter, and have been considered by the District Board, may simply move that these Reports be received.
  1. The financial statements of District 9940              Treasurer Graham Evans

    Receive and consider the financial statements for the year ended 30 June 2020.
  1. DG 2021/22 Confirmation

    Confirm the appointment of Rotarian Mark Wheeler, Rotary Club of Wellington, as District Governor for the Rotary Year 2021/2022 as nominated by the District Nominating Committee.
  1. General Business

    General Business will only be discussed at the discretion of the Chair. No binding vote can be taken.
  1. Conclusion and date of next meeting

    DG Mark Wheeler will call in August/September for the next AGM, probably to be in November 2021.


Object of the District
The object of the District is to:
  1. Provide support for the efficient administration of the Clubs within the District by RI, the Governor, and the District Board.
  2. Help the Clubs within the District advance the ‘Object of Rotary’ as defined in the Constitutional Documents.
Membership and Voting Rights
Each Club is a Member.
The Club is entitled to a vote in proportion to membership numbers (one vote per 25 members in the Club on the day, or fraction thereof), provided it has no money owing to the District and RI (other than the annual subscription). An Elector may hold a proxy for some or all of the votes of their Club.
Voting is usually done by show of hands, but an Elector can call for a poll which is then based upon the number of votes per Club present at the AGM.